Health and Safety Policy

2. Scope and Application

This Policy applies to:

1. Salibo employees, including PAYE security officers and operational staff
2. Managers, supervisors, and control room personnel
3. Contractors and subcontractors engaged by Salibo
4. Agency staff where Salibo exercises operational control
5. Visitors, clients, and members of the public affected by Salibo's activities

The Policy applies across all environments in which Salibo operates or exerts control, including:

• a) client premises
• b) public-facing locations
• c) offices and control rooms
• d) remote and technology-enabled working environments

This Policy applies only to activities for which Salibo holds health and safety responsibility and does not extend duties beyond those imposed by law or expressly assumed by contract.

3. Legal and Regulatory Framework

Salibo complies with all applicable UK health and safety legislation, including but not limited to:

1. Health and Safety at Work etc. Act 1974
2. Management of Health and Safety at Work Regulations 1999
3. Workplace (Health, Safety and Welfare) Regulations 1992
4. Provision and Use of Work Equipment Regulations 1998 (PUWER)
5. Personal Protective Equipment at Work Regulations 2022
6. Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR)
7. Control of Substances Hazardous to Health Regulations 2002 (COSHH)
8. Manual Handling Operations Regulations 1992
9. Regulatory Reform (Fire Safety) Order 2005

Where Salibo operates on third-party premises, this Policy operates alongside, and does not replace, the host organisation's statutory duties.

4. Governance, Roles and Responsibilities

5. Risk Assessment and Safe Systems of Work

Salibo adopts a risk-based, proportionate approach to health and safety management. The Company will:

1. Conduct suitable and sufficient risk assessments for all relevant activities
2. Implement control measures to reduce risk to the lowest reasonably practicable level
3. Review risk assessments periodically and following change
4. Issue site-specific Assignment Instructions for all guarding deployments

Risk assessments may address, where relevant:

• a) lone working
• b) violence and aggression
• c) public-facing and high-risk environments
• d) use of surveillance, AI systems, and control room operations
• e) manual handling
• f) slips, trips, and falls
• g) fatigue and shift patterns

Risk ownership is clearly allocated, and controls are reviewed for effectiveness.

6. Training, Competence and Information

Salibo ensures that individuals are competent for the tasks they perform. Training includes, as applicable:

1. health and safety induction
2. SIA-mandated training and refreshers
3. site-specific briefings and Assignment Instructions
4. conflict management and personal safety
5. fire safety and emergency response
6. safe use of technology, systems, and equipment

Training records are maintained and reviewed to ensure ongoing competence.

7. Incident Reporting, Investigation and Learning

All accidents, incidents, near misses, and dangerous occurrences must be reported promptly through Salibo's incident reporting systems. Salibo will:

1. Investigate incidents proportionately to risk and severity
2. Identify root causes and systemic issues
3. Implement corrective and preventive actions
4. Report notifiable incidents in accordance with RIDDOR
5. Use technology-enabled reporting tools to improve data quality and learning

Incident data is reviewed to inform continuous improvement, not to assign blame.

8. Fire Safety and Emergency Arrangements

Salibo will ensure that:

1. Fire risk assessments are in place where required
2. Staff receive appropriate fire safety and evacuation instructions
3. Emergency escalation and communication routes are defined
4. Coordination occurs with client emergency arrangements on third-party sites

Salibo does not assume responsibility for building fire safety unless expressly agreed in writing.

9. Equipment, PPE and Technology Controls

Salibo will ensure that:

1. Work equipment is suitable, maintained, and inspected
2. PPE is provided where required and used correctly
3. Technology systems are deployed and operated safely
4. Physical safety and information security considerations are aligned

Employees and officers must not misuse, bypass, or interfere with safety equipment or systems.

10. Wellbeing, Fatigue and Mental Health

Salibo recognises that security and control-room roles may involve heightened physical and psychological demands. The Company will:

• promote a culture that supports wellbeing
• Monitor working hours and fatigue risk
• Encourage early reporting of well-being concerns
• Signpost appropriate support where necessary

Well-being is treated as an integral component of health and safety risk management.

11. Consultation and Communication

Salibo will consult with employees and, where appropriate, contractors on health and safety matters by:

1. sharing relevant information
2. encouraging reporting and feedback
3. communicating policy and procedural updates

Effective communication is essential to safe operations.

12. Monitoring, Audit and Continuous Improvement

This Policy is:

1. reviewed at least annually
2. reviewed following a significant operational or regulatory change
3. supported by audits, monitoring, and management review

Continuous improvement is a core principle of Salibo's health and safety governance.

13. Approval and Review

This Health and Safety Policy has been approved by senior management and applies across all Salibo operations within the scope defined above.